From individual tenancies to portfolio management, Bespoke provide hands on lettings management for Irish and non resident landlords. We also provide pension fund property management services and have a great deal of experience maintaining your investment property over time. We also provide regular periodic financial reporting for your auditors.
Part I: Letting Services
- Carry out an inspection of property to determine Advised Letting Value.
- Photograph the interior and exterior of the property for the purpose of establishing its condition.
- Market/advertise the property.
- Show property to prospective tenants.
- Request references/screen prospective tenants/request guarantor
- Agree an inventory of the contents of the property with the tenant.
- Supply a copy of the inventory to the tenant.
- Get tenant to acknowledge accuracy of inventory and sign it.
- Get the lease, provided by the Client, signed by the tenant and give the keys (and the property security alarm instructions) to the tenant.
- Give the tenant a copy of the “house rules” (when the property is part of a multi-unit development)
- Read [gas/electricity/water/utility] meters and transfer those utilities into the tenant’s name.
- Notify the tenant of waste disposal arrangements.
- Notify the tenant of the arrangements for services such as broadband, telephone, television.
- Notify the tenant of contact details for repairs and maintenance.
- Notify the tenant of arrangements for rent payment.
- Accept the “tenancy deposit bond”.
- Accept any advance of rent.
- Register the tenancy with the Private Residential Tenancies Board on behalf of the Client.
Part II: Letting Management
- Arrange for rent collection and remittance to landlord
- Carry out inspections of the property every year
- Furnish Client with inspection report together with photographs of the interior and exterior of property
- Act as the point of contact for tenants in relation to all repairs and maintenance and arrange as necessary for:
At end of tenancy
- Retrieve the keys from the tenant.
- Note the readings on the [gas/electricity/water/utility] meters.
- Carry out an inspection of the property (noting any visible changes from the initial condition).
- Photograph the interior and exterior of the property.
- Check the inventory of the contents of the property.
- Invite tenant to include their observations on the inventory/condition of the property/the readings from the utility meters.
- final accounts for various utilities.
- Assess the extent of repairs/maintenance work necessary and advise client accordingly.
- Calculate the amount, if any, of the “tenancy deposit bond” to be deducted to cover breaches of the tenancy and appraise Client.
Part III: Additional Services
In preparation for a new tenancy
- Repairs/replacement of damaged items
- Maintenance of essential items and services
- Window cleaning
- Internal cleaning
- Grounds maintenance