Lettings Management

Lettings Management


From individual tenancies to portfolio management, Bespoke provide hands on lettings management for Irish and non resident landlords. We also provide pension fund property management services and have a great deal of experience maintaining your investment property over time. We also provide regular periodic financial reporting for your auditors.

Part I: Letting Services

  • Carry out an inspection of property to determine Advised Letting Value.
  • Photograph the interior and exterior of the property for the purpose of establishing its condition.
  • Market/advertise the property.
  • Show property to prospective tenants.
  • Request references/screen prospective tenants/request guarantor
  • Agree an inventory of the contents of the property with the tenant.
  • Supply a copy of the inventory to the tenant.
  • Get tenant to acknowledge accuracy of inventory and sign it.
  • Get the lease, provided by the Client, signed by the tenant and give the keys (and the property security alarm instructions) to the tenant.
  • Give the tenant a copy of the “house rules” (when the property is part of a multi-unit development)
  • Read [gas/electricity/water/utility] meters and transfer those utilities into the tenant’s name.
  • Notify the tenant of waste disposal arrangements.
  • Notify the tenant of the arrangements for services such as broadband, telephone, television.
  • Notify the tenant of contact details for repairs and maintenance.
  • Notify the tenant of arrangements for rent payment.
  • Accept the “tenancy deposit bond”.
  • Accept any advance of rent.
  • Register the tenancy with the Private Residential Tenancies Board on behalf of the Client.

Part II: Letting Management

During tenancy

  • Arrange for rent collection and remittance to landlord
  • Carry out inspections of the property every year
  • Furnish Client with inspection report together with photographs of the interior and exterior of property
  • Act as the point of contact for tenants in relation to all repairs and maintenance and arrange as necessary for:

At end of tenancy

  • Retrieve the keys from the tenant.
  • Note the readings on the [gas/electricity/water/utility] meters.
  • Carry out an inspection of the property (noting any visible changes from the initial condition).
  • Photograph the interior and exterior of the property.
  • Check the inventory of the contents of the property.
  • Invite tenant to include their observations on the inventory/condition of the property/the readings from the utility meters.
  • final accounts for various utilities.
  • Assess the extent of repairs/maintenance work necessary and advise client accordingly.
  • Calculate the amount, if any, of the “tenancy deposit bond” to be deducted to cover breaches of the tenancy and appraise Client.

Part III: Additional Services

In preparation for a new tenancy

  • Repairs/replacement of damaged items
  • Maintenance of essential items and services
  • Window cleaning
  • Internal cleaning
  • Grounds maintenance

 

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